How to Size, Name and Send Digital Images

  1. Digital images come in all sorts of sizes, but in order to project or submit them, they must be sized right. The correct size is usually determined by the viewing or projecting system used, and themaximum size in pixels will generally be specified in the rules for any competition or event. You generally want to size your images as large as the rules permit, because they will show best that way. For CAPA competitions the maximum size (W x H) is generally 1024 pixels x 768. For our club’s Digital Image nights the maximum size (W x H) is generally 1920 pixels x 1080.
  2. The instructions that follow apply to our club nights – be sure to modify them accordingly when the intended use requires different maximums.
  3. You need to “resize” your images to fit, using the software you have. If, for example, you are using Photoshop, go to image/image size. Check the “constrain proportions” and “resample” boxes.
       a) For a horizontal image with an aspect ratio close to 3:2, set only the horizontal width to the maximum acceptable number of pixels (1920 pixels for Digital Image). The height will adjust 
       b) For a vertical image or an image with a closer to square image, set only the vertical height to the maximum acceptable number of pixels (1080 pixels for Digital Image). The width will adjust automatically. Click OK. 
  4. Do not be concerned about document size, resolution, or file size as these will self adjust. (In particular do not set the resolution to 72, you only have to worry about that if you are printing it, not projecting it - just change the height or width to the right number of pixels).
  5. Consider applying the “Sharpen” tool to your image to make it suitable for digital projection. Almost all digital or scanned digital images require some sharpening. Do not over-sharpen. If “incredible” sharpness is the overwhelming attribute of the image it is probably over-sharpened. If you are unsure how to sharpen, don’t worry about doing it. Better to not sharpen at all then to over-sharpen Name your images (do “save as”) YourName_ImageTitle.JPG. If the image is intended to be reflective of a theme, include the theme in the title.
  6. Open your e-mail program and start a new e-mail. Hit the “attach” button and find where you saved your images. Click on them to attach them and address to the correct email address (it is for club Digital Image nights) and hit send. Images need to be sent in as soon as possible - check the most recent newsletter, but usually the deadline is the Tuesday before the meeting at noon. The DPC reserves the right to exclude late or improperly sized submissions.
  7. Another way to re-size and send an image is to copy the desired images into a new folder (possibly labeled photo club). To do this using Windows, click on the image. Go to “edit” and down to “copy” and click that. Then go to your photo club folder and again hit “edit” and then “paste” to copy the image into the new folder, single click on the image to highlight the one you want and then click on “file” and go down to “rename”. This will highlight the image title so you can name it something else (your name_image title). Once it’s renamed hit “enter” on your keyboard. Then hold down the “ctrl” key on your keyboard and click on all three photos (or however many you are sending) and then click on “e-mail”.
  8. When it asks you if you want to re-size, pick the right size (1920x1080 or ?). It will open your email program up and you can send it to the correct person. You can also send images to yourself in order to re-size using the same method.

Notes on Projected Images:

  • Projected Images tend to look too bright and certain colors may be lost. You should make your images just a little darker than usual if they will be projected. And remember – check what sizing rules apply.
  • The club newsletter should tell you if something special (1024 x 768?) applies. Otherwise the standard for club Digital Image Nights at the KinVillage Centre is 1920 x 1080.

Last updated by Francois Cleroux Nov 19, 2015.

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